Blog

Keep Software Updated

If there is one piece of advice we could give you when talking about printer maintenance, it’s UPDATE, UPDATE, UPDATE. When you install your printer software on your computer, it is not a one time only operation. As with all technology, the constant change makes it necessary for the occasional

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Toner doesn’t have to cost so much

So many IT managers out there don’t fully understand the cost of retail toner versus the savings associated with having a Managed Print Services agreement (MPS) and with prices on everything being so high these days we figured it’s important to talk about. Retail toner is often 30 to 40%

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Got an error?

Pay Attention to All Messages on the Machine. If you see an error message, take time to read it and understand what the machine is reporting. Take a look at your machine’s manual and read the recommendations. Be aware that some are just maintenance codes indicating it’s time to service

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Should we buy a used machine?

We get this question a lot and while the decision depends on the situation and budget, there are definitely things to consider when deciding whether or not to buy a used copier or MFP. One of the main benefits of purchasing a used machine is affordability. Used copy machines or

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Three Ways to Improve Home Printer Security

I know we talk a lot about keeping your office’s printers secure, but it is just as important for your home machines as well. Many of us still work remote at least some of the time, making it critical to ensure your system is as safe as possible. What measures

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Know the Lingo

There are tons of acronyms and terminology associated with copiers and MFPs that can leave you with you with a serious migraine. That’s where TBS comes in to help. We’re here to give you a leg up in the world of copier and printer terms. Knowledge is power. We want

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What is cost per print and why is it important?

‘Cost per print’ is a term we like to use for how much it actually costs you, the consumer, to print a single page.  If you are in charge of managing office supplies or printing budget, it is critical for you to know how much it costs to print one page of text

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How to Conduct a Print Assessment

More often than not, companies are unaware of how they can optimize their print environment and cut costs. That’s where a print assessment can help your company identify what print behavior may need to change. A print assessment will clarify where and why you are spending money. An assessment will provide information

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How can MFPs help streamline your HR department?

Thanks to the multifunction printer (MFP), it has become easier than ever for a business to stay on the leading edge of the office tech wave. Not only do MFPs help to streamline offices, but they reduce waste and save time. Best of all, most can do this out of

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Tips to keep your printer running smoothly

Failing to properly take care of your multifunction printers can lead to unnecessary downtime, which in turn leads to unwanted stress and headaches for everyone in your office. The following five (5) tips will keep your multifunction printers running smoothly. Give your machine breathing room. If the hot air from the

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Steps to Cleaning your Multi-Function Printer

Cleaning your multi function printer is a great practice that will reduce germs and keep it functioning properly. We recommend that you add it to your weekly routine. Also, make sure a few people know how to correctly clean the machine so it’s not always left up to one person

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A Guide to Printer Etiquette

Now that we are back in the office with our associates, there are some simple rules of etiquette that may need to be reviewed. Just think of the possible benefits if we were all aware of the unspoken printer etiquette – the office would run smoother, it would reduce waste

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Advantages of Multifunction Printers

When your staff struggles with outdated equipment in the office, you may want to take a more in-depth look at your current print environment. You will know it’s time to upgrade when your employees complain about office equipment constantly malfunctioning. One upgrade you can implement pretty easily is installing multifunction

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Tech Tip: Change the Defaults

A multifunction printer is an investment for your business, so you need to make sure you are getting the most out of it. One way you can ensure this is to change your default settings to accommodate your company’s specific needs. The defaults on your multifunction printer are designed to

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Copier vs Printer – What’s the difference? 

In today’s world of multifunction printers, the words “copier” and “printer” are often used interchangeably, but don’t get fooled…they are not the same thing. We want to take a moment to break it down for you in order to make it easier to decide which is a better fit for

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Signs you need a new MPS provider

You’re not using your technology properly. Like any service you pay for, Managed Print Services is only as good as the company you hire. Sometimes going with the cheapest provider ends up costing you more in the long run. Here are some critical signs to look for when trying to

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Let’s Talk Paper

Believe it or not, the way you insert your paper into the copier greatly determines the way your machine performs. Also, the KIND of paper that you use can have a huge effect on productivity and performance. If you enjoy dealing with paper jams and calling service techs, then you

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7 Signs you need Managed Print Services 

No one notices the office printer…until something goes wrong. That’s when Managed Print Services comes to the rescue. When partnering with a trusted provider, like Town Business Systems, an MPS program will keep copiers and printers running so well you might forget they are even there. If your printers are

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Listen to your device

There is nothing worse than running to your multifunction printer to make a quick copy or pick up your print out only to find an error code flashing on the control panel. What do you do now? Do you run away to another machine and pretend that you never saw

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