The printer has come a long way over the years. The arrival of the multi-function printer (MFP) has transformed how businesses operate. They allow users to print, scan, copy, fax and email documents at the same time. They decrease paper consumption while increasing productivity.

There are so many options out there if you are in the market for a new MFP. It is overwhelming so before you go shopping, make sure you understand all the features. We will walk you through a few here.

Print from anywhere.

Popular with remote workers, this feature allows them to send a document to the printer in the main office at the press of a button.

Scan documents easily.

MFPs allow users to scan documents into digital format, making them easier to store and share.

Share files quickly.

Use your MFP to create one copy and send via email. Also, easily upload documents to cloud storage- like Dropbox.


If your organization has high volume printing jobs or images, you will need a high memory capacity to ensure the machine processes the jobs faster.

Print Speed

A fast printer will keep your workflow running smoothly, but moderate speeds will suit your business if you don’t print high volumes.

Multifunction printers on the market offer different capabilities. You need to be well informed to make the right choice since the best multifunction printer for office will transform your organization into a productivity powerhouse.