When it comes to acquiring a copier or multifunction printer (MFP), the decision to buy, lease, or rent can have a lasting impact on your business operations and budget. With evolving office environments, hybrid work models, and increasing emphasis on cost-efficiency, 2025 is the perfect time to re-evaluate your approach. Here’s how each option stacks up—and how Town Business Systems can help you choose the best path.
The Case for Buying
Buying a copier outright gives you complete ownership. Over time, it can be more cost-effective than leasing or renting, especially if your business has stable usage patterns. It’s a solid investment that avoids recurring payments and can be depreciated as an asset.
However, buying may not include service or upgrades, and the upfront cost is higher. If technology advances rapidly or your needs change, you could be stuck with outdated equipment.
Why Leasing Works
Leasing offers predictable monthly payments, which makes budgeting easier. It’s a great choice for companies looking to preserve cash flow while still having access to the latest equipment. Many lease agreements include maintenance and support, reducing operational headaches.
Plus, when the lease ends, you can upgrade to a newer model—keeping your tech current without another large investment.
When Renting is Smart
Need a copier for a short-term project, seasonal demand, or a temporary office setup? Renting is the most flexible option. It eliminates long-term commitments and is ideal for businesses with variable or short-term printing needs.
It also works well as a trial period before making a long-term purchase or lease decision.
Ask Yourself These 5 Questions Before Choosing
- What is my monthly print/copy volume?
- How long do I expect to use the equipment?
- Do I want to keep technology current with regular upgrades?
- What’s my budget for upfront vs. ongoing costs?
- Will I need service, supplies, and support included?
The Town Business Systems Advantage
At Town Business Systems, we’ve been helping businesses make the smart choice since 1973. Whether you’re buying, leasing, or renting, we’ll guide you through every step—from needs assessment to installation and ongoing support. Our goal is to provide reliable equipment that works better, lasts longer, and minimizes downtime.
Let’s make the right choice for your business, together. Contact Town Business Systems today for a free consultation and discover the best copier solution for 2025 and beyond.