When it comes to equipping your office with a high-quality copier, many businesses automatically think about buying. However, copier leasing has become an increasingly popular — and smart — choice. Whether you’re a small business or a large enterprise, leasing can offer benefits and flexibility you may not have considered. Here are 10 things you may not know about copier leasing:
1. Leasing Can Preserve Your Capital
Rather than tying up a large amount of cash in a copier purchase, leasing lets you spread payments over time. This frees up capital to invest in other areas of your business, like marketing, hiring, or expansion.
2. Technology Upgrades Are Easier
Technology evolves fast — and so do office equipment needs. Leasing often allows you to upgrade to newer models with the latest features without having to absorb the full cost of a new machine.
3. Maintenance Is Often Included
Many lease agreements bundle maintenance and service into the monthly payment. This means fewer surprise repair bills and less downtime when things go wrong.
4. Leases May Include Supplies
Some copier leases offer supply packages, including toner and ink replacements, as part of the deal. It’s a convenient way to keep your copier running smoothly without scrambling for supplies at the last minute.
5. Leasing Offers Flexible Terms
Lease terms can range from 12 to 60 months, depending on your needs. This flexibility lets you align your copier plan with your company’s financial goals and growth plans.
6. Tax Advantages May Be Available
In many cases, copier lease payments can be deducted as a business expense. Always consult with a tax professional, but leasing could offer financial advantages at tax time.
7. You Can Get Higher-End Equipment
Since you’re not paying the full purchase price upfront, leasing makes it possible to afford higher-quality, more feature-rich copiers that may have otherwise been out of reach.
8. End-of-Lease Options Vary
At the end of the lease, you may have several options: renew the lease, upgrade to a new copier, or purchase the machine at a reduced cost. Knowing your options upfront can help you plan strategically.
9. Service Response Time Matters
Not all lease providers are created equal. Look for a provider that guarantees quick service response times — it can make a huge difference in your workflow when issues arise.
10. Leasing Helps with Predictable Budgeting
Leasing provides a fixed monthly cost, which makes budgeting easier. You can plan more effectively without worrying about sudden large expenses for new equipment or repairs.
Final Thoughts
Leasing a copier can be a cost-effective, flexible, and smart decision for many businesses — but like any major decision, it pays to understand the details. By knowing these lesser-known facts about copier leasing, you can better align your equipment decisions with your company’s needs and goals.