For many businesses, printing is one of the most overlooked operating expenses — yet it can quietly consume thousands of dollars each year in supplies, service calls, downtime, and lost productivity.
That’s where Managed Print Services (MPS) comes in.
At Town Business Systems, we offer a smarter, more cost-effective approach to print management through our SIMPLE Print Solution — a comprehensive program designed to reduce costs, simplify workflows, and give your team time back.
What Is Managed Print Services?
Managed Print Services is the complete management of your organization’s printer and multifunction device environment. Instead of reacting to toner shortages, unexpected repairs, and unpredictable invoices, MPS brings everything under one streamlined system.
With SIMPLE Print, Town Business Systems manages your existing printer fleet including consumables, parts, and service support — all at a cost equal to or lower than what most businesses currently spend on consumables alone.
The Town Business Systems SIMPLE Print Solution
SIMPLE Print is complete management of your existing printer fleet including consumables, parts, and service support at the cost equivalent or lower than your current consumable expenditure alone.
Rather than purchasing supplies piece by piece or replacing equipment prematurely, SIMPLE Print introduces a new way of thinking about printing:
Buy pages — not products.
No new hardware purchases are required.
Benefits of the SIMPLE Print Solution
Labor and Time Savings
- Free up valuable IT staff resources for higher-priority initiatives
- Eliminate ordering, stocking, and managing supplies
- Simple billing with management reports and easy cost allocation
- Minimize unexpected downtime and improve user satisfaction
- Reduce purchase order processing
Financial Benefits
- Control and significantly reduce per-page printing costs
- No hidden fees — program includes everything except paper
- Take advantage of redeployment opportunities to maximize ROI
- Reduce cash tied up in toner inventory
- Eliminate obsolete supplies that must be discarded
Features of SIMPLE Print
- New approach to acquiring and managing equipment by purchasing pages
- No required hardware purchases
- Includes print consumables, maintenance, and on-site break/fix support
- Supports printers and multifunction devices
- Installation and end-user training
- Software to track print usage
- Behavior modification software to reduce waste
- Preventive maintenance to minimize downtime
- Daily toner and supply management
- Optional dedicated 9–5 on-site technical staff
- One monthly invoice, one supplier, one budget
Current Trends and the Future of Network Printing
- Document-related expenses account for 5–15% of corporate revenue – Datamation
- Paper usage is increasing 6–8% annually and expected to continue growing – Xplor
- 70% of white-collar time is spent processing paper – DocuTrends
- Print volume surpassed copy volume as early as 1995 – Hewlett-Packard
- 90% of companies do not know their true printing costs – Buyers Laboratory Inc.
- Output fleets are among the most under-managed assets costing enterprises 1–3% of revenue annually – Gartner Group
Why Choose Town Business Systems?
With decades of experience supporting Massachusetts-area businesses, Town Business Systems delivers proven Managed Print expertise, industry-leading monitoring tools, fast local service, and predictable monthly costs.
We don’t just manage printers — we help businesses operate more efficiently.
Ready to Simplify Your Printing?
If your organization is struggling with rising print costs, supply management issues, or lack of visibility into usage, the SIMPLE Print Solution can help.
Contact Town Business Systems today to schedule a print assessment and learn how SIMPLE Print can lower costs while improving productivity across your organization.