Reasons Why Leasing a Copier Makes Sense For Small Businesses

Leasing a copier can be a strategic choice for small businesses for several reasons. Here are some key points that outline why this option might make more sense compared to purchasing one outright:

  1. Lower Upfront Costs: Leasing a copier significantly reduces the initial investment compared to purchasing. This is beneficial for small businesses with limited capital, allowing them to conserve cash for other essential operations or investments.
  2. Budget Predictability: Leasing agreements usually come with fixed monthly payments, making it easier for businesses to budget and manage their finances. This predictability helps in planning long-term financial strategies without worrying about unexpected expenses related to the copier.
  3. Technology Upgrades: Technology evolves rapidly, and office equipment can become obsolete quickly. Leasing offers the flexibility to upgrade to the latest models at the end of the lease term, ensuring that the business always has access to the most efficient and advanced technology.
  4. Maintenance and Support: Leases often include maintenance plans and technical support, reducing the burden on small businesses to manage repairs and servicing. This can prevent downtime and ensure that any issues with the copier are promptly addressed without additional costs.
  5. Tax Advantages: Lease payments can often be deducted as business expenses on tax returns, potentially lowering the overall cost of the lease. This differs from purchasing, where the tax benefits may be less immediate or spread out over the life of the equipment through depreciation.
  6. Flexibility: Leasing provides flexibility to respond to changing business needs. If a business grows and requires more advanced equipment or if the needs decrease, the lease terms can often be adjusted accordingly, offering a scale of operation that purchasing outright does not easily allow.
  7. Avoidance of Obsolescence: Owning a copier means you’re stuck with it until you decide to invest in a new one. With leasing, you can upgrade to newer models with better technology and efficiency, ensuring your business isn’t hampered by outdated equipment.
  8. Ease of Disposal: At the end of a lease term, the business doesn’t have to worry about the disposal of old equipment. This responsibility falls to the leasing company, saving the business from dealing with the hassle and potential costs of disposing of electronic equipment.

In conclusion, while leasing a copier might not be the best choice for every business, for many small businesses, the benefits of lower upfront costs, access to the latest technology, and flexibility make it an attractive option. It’s essential for businesses to carefully consider their specific needs, growth plans, and financial situation when deciding whether to lease or purchase office equipment.

Town Business Solutions is Greater Boston’s leading provider of copier sales, rentals and leasing. We can help you find the perfect solution for your business. Contact us today for a free estimate.