If you’re weighing the pros and cons of buying a copier versus leasing one, you’ve probably run the numbers on monthly payments and total cost. But what many teams miss are the unexpected benefits that come with a modern lease from a local, service-first partner like Town Business Systems (serving Massachusetts businesses since 1973). Below are advantages that go well beyond “it prints and scans.”
1) Healthier Cash Flow and Smarter Budgeting
Leasing spreads the cost of advanced equipment over predictable monthly payments. That preserves capital for growth initiatives—hiring, inventory, marketing—while keeping your print environment current. For finance teams, a single, consistent invoice reduces surprises and makes budgeting easier.
2) Evergreen Technology—Without the Upgrade Hassle
A lease cycle helps you refresh before devices become a drag on productivity. Instead of nursing aging hardware, you upgrade on schedule to faster engines, better image quality, stronger security, and new workflow features like OCR, mobile print, and advanced scan-to-cloud.
3) Proactive Service That Protects Uptime
With TBS, leasing typically bundles maintenance, parts, and supplies. Our technicians prioritize contract customers, perform preventive visits, and monitor device health. That means fewer interruptions, faster fixes, and happier teams—especially during quarter-end crunch time.
4) Built-In Security and Compliance Peace of Mind
Today’s MFPs are powerful computing devices. Through a lease, firmware updates, security patches, and features like HDD encryption, user authentication, and secure print release are kept current. That reduces risk around sensitive documents and supports compliance objectives.
5) Actionable Analytics for Real Cost Control
Managed print tools included with many leases reveal exactly who prints what, when, and where. With this visibility, you can right-size the fleet, set rules-based printing (e.g., default to duplex B&W), and route jobs to the lowest-cost device—often cutting print costs by double digits.
6) Easy Scalability When Your Business Changes
Opening a new office? Hiring a new team? Seasonal spikes? Leasing makes it simple to add, move, or swap devices so your capacity flexes with demand—without large, up-front expenses.
7) Sustainability That Also Saves Money
Modern devices are more energy-efficient and designed for lower consumable usage. Paired with rules-based printing and analytics, you reduce waste and carbon footprint—often while trimming spend on toner and paper.
8) Simplified AP: One Partner, One Plan
A comprehensive lease can bundle equipment, service, parts, and toner in one agreement. Fewer vendors and fewer invoices mean less back-and-forth for Accounts Payable and procurement.
9) Business Continuity Built In
If a critical device goes down, TBS contract customers receive rapid on-site service, loaner equipment when appropriate, and failover strategies to keep output flowing. That resilience can be the difference between meeting and missing a deadline.
10) Local Expertise You Can Reach Today
Because TBS is a Massachusetts-based partner, you get fast response times, real people who know your account, and technicians who show up prepared. That’s hard to beat with distant or do-it-yourself options.
How to Choose the Right Lease (Quick Checklist)
- Right-size the fleet: Match volume (B&W vs. color), duty cycles, and finishing needs.
- Clarify service SLAs: Ask about average response time, parts availability, and loaners.
- Confirm security posture: Encryption, firmware updates, authentication, secure release.
- Review supplies management: Auto-fulfillment for toner, recycling options, and alerts.
- Check upgrade paths: Terms for mid-lease refreshes as your needs evolve.
- Understand total cost: Monthly rate, overages, and what’s included in the agreement.
Why Town Business Systems
Since 1973, Town Business Systems has helped Massachusetts organizations get more from their office technology—top-tier brands, fast service, periodic maintenance, parts and supplies, and managed print strategies that cut waste while boosting productivity. If you want a print environment that’s secure, predictable, and ready for growth, leasing through TBS is a smart move.
Ready to see how much you can save—and how much smoother your print workflow can be? Check out our leasing page, we will build a lease that fits your team and budget.