For many businesses, office technology plays a major role in productivity, efficiency, and overall operating costs. Copiers and multifunction printers are essential tools for printing, scanning, copying, and document management. However, purchasing equipment outright is not always the most practical or cost-effective option.
Copier leasing has become a popular solution for businesses that want access to the latest technology without the large upfront investment. At Town Business Systems, we help organizations find flexible leasing solutions that align with their budgets and operational needs.
Below are 25 reasons why leasing a copier may be the right decision for your business.
1. Preserve cash flow
Leasing eliminates the large capital expense of purchasing equipment, allowing your business to preserve working capital.
2. Predictable monthly payments
Leasing provides consistent, budget-friendly payments that make financial planning easier.
3. Access to advanced technology
Leasing allows businesses to use the latest copier and multifunction printer technology without committing to long-term ownership.
4. Easier equipment upgrades
Technology evolves quickly. Leasing makes it easier to upgrade when newer, more efficient models become available.
5. Potential tax advantages
Lease payments are often treated as operating expenses, which may provide potential tax benefits. Consult your tax professional for guidance.
6. Reduced maintenance concerns
Many leasing agreements include service and maintenance, helping reduce unexpected repair costs.
7. Improved productivity
Modern copiers offer faster speeds, better scanning features, and improved workflow integration.
8. Better document management
Leased multifunction devices often include scanning and digital storage capabilities that help businesses go paper-light.
9. Scalability for growing businesses
As your company grows, leasing allows you to adjust equipment to meet increased demands.
10. No depreciation worries
Owned equipment loses value over time. Leasing removes concerns about asset depreciation.
11. Professional service support
Leasing programs frequently include ongoing support, maintenance, and supplies to keep devices running reliably.
12. Reduced IT burden
Modern leased copiers can integrate into your network with professional setup and support, saving time for internal teams.
13. Enhanced security features
Newer copier models offer advanced security tools that help protect sensitive business data and support compliance goals.
14. Increased efficiency with multifunction devices
Leasing often allows businesses to consolidate printing, scanning, copying, and faxing into one powerful machine.
15. Flexible lease terms
Leasing programs can be tailored to match your company’s timeframe and budget.
16. Improved energy efficiency
New copier models typically use less power, helping reduce energy costs.
17. Reliable equipment performance
Leased equipment is usually newer and less prone to breakdowns, which helps minimize downtime.
18. Better budget management
Leasing helps businesses avoid large, unexpected capital purchases and maintain steadier monthly expenses.
19. Streamlined supply management
Many lease programs include toner and supply support, so you can spend less time managing consumables.
20. Increased employee satisfaction
Reliable, fast printing equipment helps employees stay productive and reduces frustration.
21. Simplified equipment replacement
At the end of a lease term, replacing outdated equipment is typically simple and straightforward.
22. Competitive business advantage
Using current office technology can help improve efficiency, responsiveness, and overall customer experience.
23. Customizable features
Leased copiers can be configured with finishing options, scanning workflows, and advanced document handling to fit your needs.
24. Improved cost tracking
Leasing can provide clearer visibility into printing usage and costs, which supports better decision-making.
25. Expert guidance from Town Business Systems
Working with Town Business Systems means you get recommendations tailored to your business, your workflow, and your goals.
Get a Free Copier Leasing Estimate
Since 1973, Town Business Systems has provided high-quality office equipment, innovative solutions, and reliable service for Massachusetts-area businesses. If you’re considering upgrading your office equipment or exploring leasing options, our team is ready to help.
Request your FREE copier leasing estimate today: https://www.townbusiness.com/services/copier-leasing/